‘Missing Students’ & ‘Uncollected Students’ Policies
Missing Students: Procedure to be followed in the event of missing students.
For the purpose of this policy a student is deemed to be missing if:
They are not at Vassiliev Academy, or Academy Accommodations at a time required by the house rules or at the time arranged between the student, the student’s parent or guardian and a member of the Vassiliev Academy of Classical Ballet’s staff.
They have not arrived at the expected address supplied on leaving the Accommodation, and there is no explanation for the student to be missing or explanation from the student’s parents or guardians.
Ascertain from the records the reasons for leave e.g. authorized Academy visitor event, theatre/dance visit, other social event or visit or overnight leave with parents, guardians or other authorized person.
Ascertain if missing student was alone or, at some time, with others known to the student or the school.
To carry out the above suitable enquiries should be made which could involve one or more of; talking to student peers regarding movements of missing students, calling transport authorities concerning any travel problems, calling last known contacts as shown in signing out records. If these enquiries fail to shed light on the whereabouts of the missing student/s and duty Vassiliev Academy of Classical Ballet’s staff are sufficiently concerned about the safety and welfare of students then staff should contact the parents or guardians of the student if they have not already done so and the police.
Vassiliev Academy of Classical Ballet staff must then inform the Academy Secretary. The Vassiliev Academy Secretary will keep the Director informed as the case develops.
If a student is not collected from Vassiliev Academy, or the Accommodations by parents or guardians at a
pre-arranged or expected time, the Vassiliev Academy of Classical Ballet’s staff should do the following:
Contact parents and/or guardians to ascertain the reason for non- collection.
At no point should the student/s be left unaccompanied, isolated or uninformed of the procedures being followed. Students should always remain within the designated Academy ‘sites’ until collected or unless authorized to do so by a parent.
If necessary, arrangements should be made with taxi companies, chaperones or other outside agencies by the duty member of staff.
Any fees accumulated in the result of an uncollected student must be paid to the Vassiliev Academy with in 48 hour by the parent or guardian of the Student.
Please note that, unless otherwise specified, duty staff remain ‘on duty’ until the satisfactory completion of all ‘hand-over’ arrangements.
In the event of a continued lack of communication with parents or guardians, duty staff should inform the Academy secretary and then further arrangements will be put into place as necessary.